Committee members and duty list

ONE YEAR SOBRIETY RECOMMENDED. SIX-MONTH POSITION.

As chairperson of Business Meetings, the chairperson ensures that meetings are run smoothly and in a fair and orderly manner, and that proposals are appropriate for a business meeting and not in conflict with the How It Works Group program. The chairperson does not have a vote, nor is the chairperson to attempt to sway or influence the group by making facial expressions, gestures, or comments. In addition, it is the responsibility of the chairperson to ensure that the duties of rotating committee members are being properly carried out and to suggest changes when assignments are not being fulfilled.

*You may delegate your responsibilities to another as long as they meet the above recommendations. However, you are personally responsible for your position.

** When positions rotate, it is YOUR responsibility to sit down with the newly elected person and go over the responsibilities and expectations of the assignment. You should make yourself available for as long as necessary to ensure that the new person understands and fulfills the duties of the position.

ONE YEAR SOBRIETY RECOMMENDED. TWO-YEAR MINIMUM POSITION.

Responsible for collection of daily contributions envelopes, logging into book, making deposits (less any expenses for petty cash type reimbursements), paying utility and other regular expenses, reimbursing expenses in exchange for receipts from house supply person, house maintenance person, literature representative, cake night representative, and other persons authorized to make expenditures on behalf of the group. The treasurer posts a monthly report of all income and expenses. It is the responsibility of the treasurer to pick a person, with at least one year sobriety, to serve as a back-up and to serve as a second signature on both the regular and prudent-reserve checking accounts.

*You may delegate your responsibilities to another as long as they meet the above recommendations. However, you are personally responsible for your position.

** When positions rotate, it is YOUR responsibility to sit down with the newly elected person and go over the responsibilities and expectations of the assignment. You should make yourself available for as long as necessary to ensure that the new person understands and fulfills the duties of the position.

SIX MONTHS’ SOBRIETY RECOMMENDED. SIX-MONTH POSITION.

Responsible for keeping items on the Bulletin Board (e.g., business committee meeting minutes, Business Meeting minutes, cake night and special events information) up-to-date. Responsible for taking minutes at Business Meetings and posting a report. Posts list of current rotating committee members and their duties. Posts rotating committee sign-up sheets on the Bulletin Board at least one month in advance of election. Keeps Birthday Box current and posts birthdays on an index card for all to view in advance of each month's cake night. Supplies all step sheets and phone lists and insures that both are kept current.

*You may delegate your responsibilities to another as long as they meet the above recommendations. However, you are personally responsible for your position.

** When positions rotate, it is YOUR responsibility to sit down with the newly elected person and go over the responsibilities and expectations of the assignment. You should make yourself available for as long as necessary to ensure that the new person understands and fulfills the duties of the position.

SIX MONTHS’ SOBRIETY RECOMMENDED. SIX-MONTH POSITION.

Responsible for organizing cake night each month (arranges for speaker; sets up and cleans up room; purchases cupcakes, cakes and refreshments). Responsible for ordering medallions. Keeps track of date cards in birthday box in conjunction with Secretary.

*You may delegate your responsibilities to another as long as they meet the above recommendations. However, you are personally responsible for your position.

** When positions rotate, it is YOUR responsibility to sit down with the newly elected person and go over the responsibilities and expectations of the assignment. You should make yourself available for as long as necessary to ensure that the new person understands and fulfills the duties of the position.

SIX MONTHS’ SOBRIETY RECOMMENDED. SIX-MONTH POSITION.

Responsible for opening clubroom and setting up meeting (i.e., making coffee, putting out cream, keeping sugarsupply baskets stocked, inviting newcomer to serve as daily chairperson, and general clean-up (includingvacuuming, cleaning tables, cleaning bathroom, hauling out trash, etc.). Responsible for setting up tapes and books for "Big Book Study" meetings. Responsible for locking clubroom after meetings.

*You may delegate your responsibilities to another as long as they meet the above recommendations. However, you are personally responsible for your position.

** When positions rotate, it is YOUR responsibility to sit down with the newly elected person and go over the responsibilities and expectations of the assignment. You should make yourself available for as long as necessary to ensure that the new person understands and fulfills the duties of the position.

SIX MONTHS’ SOBRIETY RECOMMENDED. SIX-MONTH POSITION.

Responsible for keeping the inventory and purchasingclubroom supplies (coffee, cream, sugar, cleaning supplies, towels,toilet tissue, soap, etc.) Oversees general and major once-a-month clean up as needed.

*You may delegate your responsibilities to another as long as they meet the above recommendations. However, you are personally responsible for your position.

** When positions rotate, it is YOUR responsibility to sit down with the newly elected person and go over the responsibilities and expectations of the assignment. You should make yourself available for as long as necessary to ensure that the new person understands and fulfills the duties of the position.

SIX MONTHS’ SOBRIETY RECOMMENDED. SIX-MONTH POSITION.

Responsible for general repairs as needed. Authorized to make expenditures for small repairs (i.e., under $100 per month) but must obtain estimates for larger repair jobs and present such planned expenditures for discussion and consideration at the Business Meeting. Schedules and oversees major repairs (e.g., heater, air conditioner, etc.) upon approval.

*You may delegate your responsibilities to another as long as they meet the above recommendations. However, you are personally responsible for your position.

** When positions rotate, it is YOUR responsibility to sit down with the newly elected person and go over the responsibilities and expectations of the assignment. You should make yourself available for as long as necessary to ensure that the new person understands and fulfills the duties of the position.

SIX MONTHS’ SOBRIETY RECOMMENDED. SIX-MONTH POSITION.

Responsible for purchasing and providing literature (as approved at the Business Meeting) to clubroom, and all chips.

*You may delegate your responsibilities to another as long as they meet the above recommendations. However, you are personally responsible for your position.

** When positions rotate, it is YOUR responsibility to sit down with the newly elected person and go over the responsibilities and expectations of the assignment. You should make yourself available for as long as necessary to ensure that the new person understands and fulfills the duties of the position.

AND OTHER MATTERS RELATING TO ROTATING COMMITTEE SERVICE POSITIONS

The How It Works Group is aided by members of the rotating committee. Trusted servants are the Chairperson, Treasurer, Secretary, Cake Night Rep, Meeting Rep, as well as the Supply Person, the House Maintenance Person, and the Literature Rep. These service positions are elected twice annually as part of the regularly scheduled Business Meeting. If a position is vacated, supplemental elections may be held, but then election should always be conducted as part of a Business Meeting.

As more fully explained in the committee member and duty list, it is recommended that the rotating committee members have a minimum of six months of continuous sobriety. The exceptions are the Chairperson and Treasurer who are to have one year of sobriety. Each rotating committee member or committee representative serves a six-month term with the exception of the Treasurer who serves for a minimum of two years.

Collectively, committee members are responsible to make sure the group's day-to-day operations are done in accordance with the group practices and expectations. Each committee member or representative is personally responsible for his or her position. If an individual committee member is unable to fulfill his or herresponsibilities, they will need to follow up to ensure that another member of the group can fulfill the necessary tasks.Training the new person in the group to follow through with the committee tasks would be most beneficial to keep the group healthy.

When new members are elected, it is the outgoing person's responsibility to explain the exact nature, (i.e. the responsibilities and expectations) of the assignment. The former member or representative should be able for as long as necessary to help the new person understand what is expected and to ensure that he or she fulfills the duties of the position.